HAWKSWORTH VALUATIONS LIMITED PROTECTION OF PRIVACY and DATA
The General Data Protection Regulation (GDPR) (EU) 2016/679 Compliance 2018
1.1 ESSENTIAL DATA PROVIDED BY CLIENTS. Clients are required to provide information when they make an enquiry. This is required in order to secure and carry out a valuation. The required information is name, address, telephone number, email address, quantity of items, type of items and purpose of the required valuation.
1.2 ADDITIONAL DATA RECORDED. The valuation itself will contain images and description of the items valued. The valuation schedule will be headed with the client’s name only. No other private information will appear on the valuation documents.
2.1 DATA PROCESSING MANAGER. Steven Jordan Managing Director Hawksworth Valuations Limited 27 Old Gloucester Street LONDON WC1N 3AX.
2.2 SECURITY OF DATA. The data is stored on a standalone computer as a password protected database in the United Kingdom. Measures to prevent the loss of data include regular backups. Hard copy, paper copies, of personal information, for example addresses, will be shredded after the appointment.
2.3 USE OF DATA. Data is for the following purposes only:
• To produce a valuation document for the client.
• To produce a valuation for HMRC or the Courts on demand, including working notes.
2.4 TRANSMISSION OF DATA. Data is used solely for the purposes stated above. The data is only available on request to the client, HMRC, the Courts and no other.
2.5 OTHER. Working notes, calculations, value sources, appertaining to the valuation are retained as they constitute evidence of method and may be required to be produced in a court of law.
3.1 EMAILS SENT TO HAWKSWORTH VALUATIONS LIMITED. These emails may be stored and archived to enable optimal follow up.
3.2 EMAILS SENT BY HAWKSWORTH VALUATIONS LIMITED. Emails may be sent to clients for the sole purpose of general communication. For example, in order to establish a convenient time to carry out a valuation or to remind a client if an invoice payment is late. Hawksworth Valuations Limited do not participate in direct marketing.
3.3 OTHER INFORMATION SENT BY HAWKSWORTH VALUATIONS LIMITED. Hawksworth Valuations Limited reserves the right to remind client that their current valuation, previously carried out by Hawksworth Valuations Limited, may require updating due to market changes.
4.1 PRINCIPLE. In accordance with the Law of 2nd August 2002 on the protection of persons with regard to the processing of personal data, clients are entitled to access, change, correct and remove their personal data. These rights can be exercised as described below.
4.2 OBTAINING PERSONAL DATA HELD BY HAWKSWORTH VALUATIONS LIMITED. Hawksworth Valuations Limited will provide all of the clients’ personal data in its possession on receipt of their written request. This information will be provided to the known email address.
4.3 CHANGE TO, OR DELETION OF, DATA. Personal data can be changed or deleted by contacting the Data Processing Manager.
5.1 INVOICE payment constitutes the end of the current relationship.
5.2 THE CLIENT has the right to be forgotten.
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